FROM LABOR RELATIONS DEPARTMENT
PLEASE FOLLOW THE INSTRUCTIONS BELOW TO ENSURE PROPER VACATION HOURS SCHEDULING FOR OUR EMPLOYEES.
The following instructions ONLY pertain to vacation scheduling for employees with DECEMBER vacation eligibility.
December 2016 Vacation Hours Pay-Off
Unused Vacation and Excused Absence Allowance (EAA) hours remaining from December 2016 eligibility will automatically be paid in lieu on pay ending November 26, 2017, payable on December 1, 2017.
Vacation and EAA requests submitted to Employee Payments after pay ending November 26, 2017, will be paid from New December 2017 eligibility, regardless of the start date listed on the request or when it was scheduled in Timekeeping and Work Order System (TWOS).
Follow the procedures outlined below to ensure vacation/EAA requests starting on or prior to November 30, 2017, are paid from the employees remaining December 2016 allotment.
Coding Vacation/EAA: Start date on or prior to November 30, 2017, for payment on pay ending November 19, 2017
Enter requests in TWOS Task H308 for pay “In-Advance” by Friday, November 17, 2017.
Verify the requests are dated for pay ending November 19, 2017.
Requests to use Vacation/EAA hours remaining from December 2016 eligibility MUST NOT be entered in TWOS Task H308 after Friday, November 17 2017. Code the vacation or excused absence on the employee’s record using TWOS Task O301 but do not enter the request for payment in TWOS Task H308; the unused hours will automatically be paid in-lieu on pay ending November 26, 2017.
Coding Vacation/EAA: Start date on or prior to November 30, 2017, for payment ON pay ending November 26, 2017 Contact the TWOS Helpdesk (313-31-74957 or 888-31-74957) for further guidance on TWOS coding The hours converted to excused absence for all November 2017 holidays will be rolled into December 2017 vacation eligibility; they will not be paid in lieu on pay ending November 26, 2017.
November 2017 Holiday Conversion Hours
Failure to follow the above procedures and requesting payment of December 2016 hours after pay ending November 26, 2017 will result in payment of Vacation and/or EAA hours from new December 2017 Vacation Eligibility.
Note: A separate request must be into TWOS Task H308 to approve any Vacation/EAA hours taken on or after December 1, 2017, to ensure the hours are paid from the new December 2017 allotment.
If a December eligible employee has hours remaining from December 2016 eligibility and requests and is approved for vacation or excused absence hours for November 27th, 28th, 29th or 30th, 2017 there is no need to submit a payment request after pay ending November 26, 2017, since the unused hours will automatically be paid in lieu, as noted in 1(c) above, on a separate check payable on December 3, 2017.
Senior Labor Rep
Ford Motor Company
Kansas City Assembly Plant
In an effort to keep membership and retirees informed this is a link to the Local News Paper that is mailed to every active and retired member on file at the Union Hall. Just open the file and double click on the 1st page for the entire newsletter!! November 2017
FYI-You can print copies of your last 5 years W-2s online! Go to HRONLINE website.
To HR Managers/Labor Supervisors:
This notification is to notify all hourly employees to print copies of their W2 forms directly from HRONLINE. The individual requests for duplicate copies of W2 forms has increased significantly through U.S. Payroll. Effective immediately, the U.S. Payroll office will advise employees when contacted of the below instructions.
- Employees’ W2s are accessible through the W-2 ONLINE application within HRONLINE (https://www.hronline.ford.com/Navigation/servlet/W2Online?uri_id=11871&bcUriList=1,3,false ).
The site maintains the 5 most recent years’ of an employee’s W-2 history.
What You Need to Do
Access HRONLNE > select the COMPENSATION tab > select W2 – ONLINE
To view, select a tax year:
You have two options for viewing your W-2:
- Open and view online.
- Open/save and view in Adobe PDF. By choosing this option, you can save your W-2 to a flash drive (or other storage medium) for your personal records. ◦To view, select a tax year below.
◦You should test print this page to be sure your printer is functioning correctly before printing any confidential data. Go to “File” then choose “Print” to send this page to your default printer.
The services are available to all eligible active members, retirees and surviving spouses.